Thompson Rivers University Kamloops, BC, Canada
Sep 16, 2019Full time
Job Type Support Staff (CUPE) Full/Part Time Full Time Support Type Ongoing Position End Date (If Applicable) The Hours of work are subject to change depending upon departmental requirements Schedule The hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pm Schedule Description DUTIES The Senior Purchaser position is responsible for timely and efficient procurement of TRU materials and services in accordance with TRU purchasing policies and procedures. The responsibility and requirements of this position are of a routine and non-routine nature, and require the ability to evaluate and analyze vendor responses, and departmental procurement needs. MAJOR DUTIES & RESPONSIBILITIES Complete tender documents, purchase orders, and requisitions to meet required purchasing service standards, while ensuring compliance with TRU's purchasing policies. Coordinates the tender process (Requests for Proposals, Requests for Bids, Request for Tenders, Letters of Agreement, etc.) by ensuring documents are properly written, address all the significant issues, resolves problems as they arise, and that TRU is adequately protected. The competitive bidding process may include gathering information, answering queries, gathering quotations, posting to B.C. Bid, and filing all related correspondence. Review competitive bid responses, assesses compliance with original specifications, evaluates tender responses and vendor contracts, analyses offers to determine best value, participates in the review process and may be involved in presenting recommendations to Purchasing Manager/Department. Liaises with vendors and/or user departments to resolve issues regarding material and supply problems that occur. Negotiate with vendors to ensure pricing, product quality, and delivery of services meet with end user requirements. Provide advice, guidance, education, and training to end users; explains the competitive bidding process and TRU's purchasing policies, reinforcing the value Supply Management delivers. Collects and analyses data to determine the feasibility and advantage of establishing long-term supply contracts for high usage, high dollar volume, regularly purchased products which could more effectively leverage TRU's purchasing power. Keeps current regarding industry developments and trends, which may include legislative changes affecting the procurement industry, e-procurement initiatives, competitive bidding law changes, and industry best practices. Meets with vendor representatives to evaluate new products or services, reviews, tracks, and evaluates vendor performance, and investigates new opportunities for TRU to achieve savings or efficiencies. Meets with end user and advisory groups to gather feedback on vendor performance and products. Maintains up-to-date vendor files, including price lists, contact information, catalogues, market trends, comparative data and other information related to the purchasing function. Assists in tracking cost/negotiated savings on all purchases made by TRU as needed. Participate in purchasing department process reviews and provide improvement recommendations. Attends meetings and participates on committees as directed. Coordinates the disposal of obsolete and surplus goods. REPORTS TO Purchasing Manager PM19 QUALIFICATIONS EDUCATION: University Business Degree and completion of up to one year of the SCMP program, or equivalent EXPERIENCE: Three years directly related purchasing experience SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB Ability to build effective working relationships with vendors and internal departments by phone, e-mail, or in person Customer service oriented Thorough understanding of public sector purchasing and competitive bidding process Effective negotiation skills Ability to organize time effectively to meet deadlines Ability to work in a team environment Ability to be professional, courteous, tactful and diplomatic in dealing with users, suppliers and peers Ability to communicate effectively both verbally (presentation) and in writing Knowledge of ERP, purchasing systems, and Microsoft Office WORKING CONDITIONS Sitting at a desk and computer for long periods of time Contact with staff and customers General office conditions Please Note: If you are selected for interview, External Candidates will be required to bring a copy of their transcripts to the interview The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists. Pay Band CUPE Grade 09 $29.40 Salary rate This Position is not subject to a 90% start rate for new Employees. Location Kamloops, BC CA (Primary) # of Hires Needed 1 Organizational Unit Thompson Rivers University -> Finance -> Purchasing Diversity and Inclusion Commitment: Thompson Rivers University is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, visible minorities, Aboriginal people, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority. NOTE: To learn more about living in Kamloops and Thompson Rivers University please visit our Web Site. and follow the links on the Left "Why Work at TRU" or "Why Live in Kamloops"